This was originally posted to the Sparkpr blog.
During my PR studies in the UK, I was fortunate enough to take part in multiple global PR projects, as part of Globcom where collaboration was the real key to success. Despite being young and full on enthusiasm our efforts often fell flat, mainly due to our disconnected approach to global communications. It’s with this in mind I wanted to present some compelling approaches to global collaboration for PR.
No matter what your geographic location or time zone, PR activities are centred on communication with your team and client. Thankfully, working in a global technology agency with some of the most forward thinking and exciting technology start-ups, it’s second nature to have the right tools for smooth collaboration.
If you are in PR, working remotely or not, you need to know the best tools implemented to stay connected and on point.
From pitching new biz to making a big global announcement, and even just staying in touch with your colleagues-in-crime the below recommendations should give you a head start over your peers in the world of global PR.
Pitching New Biz
The best pitches will be innovative, but digestible enough for the client to easily understand. Present your team as experts in the field with a sleek and compelling deck.
Prezi is a cloud-based slide presentation platform that is arguably more visually engaging than Power Point. Each presentation can be easily shared via a URL and can be accessed anywhere.
Top Tip: Prezi is perfect if you have a captivating, story-like narrative to your pitch. Take advantage of the cool slide transitions to illustrate your PR journey.
On the day of the pitch, it’s always best to have someone present in person, but sometimes budgets or timeframes can’t accommodate this. In these instances, have your team use a video conferencing platform like Vidyo (a cloud-based technology). Seeing your potential client’s faces is second best than actually being there, but way better than staring at a computer screen.
Top Tip: Make sure you test the Internet connection ahead of time. There’s nothing worse than having your carefully planned pitch turn to into baffling noises because of a lousy connection.
You’ve won the client—congrats! Now it’s time to deliver.
Getting ahead of a big announcement is crucial, and that means developing an arsenal of press materials. Make sure your team compiles everything seamlessly—from press releases to FAQs, executive bios to messaging documents, and even company vision statements. It’s not an easy task to undertake alone, that’s why communicating and collaborating efficiently with your team will make these assets more dynamic in the end.
Google Drive eliminates the cumbersome editing process with multiple versions of a document. Keep all your documents updated in real-time, map out timelines and strategies, and keep track of who is working on what.
Top Tip: Have you ever used the chat function? In the top right corner, use the “Comments” button to see who has made updates, inserted comments and leave notifications.
Aggregate all your assets in a Google Drive folder. You can set each document to be private or public, and editable only by users whom you select.
Top Tip: Make sure you backup your Google docs regularly in case a team member accidentally erases all your hard work.
Box is another brilliant cloud-based management tool that makes collaboration super easy if you have a large team working on an account. You can synch it to your computer so that updates are made in real time without having to upload and download version after version.
Collaboration on the Go
PR can have you working out of the office almost as much as you’re sitting in front of a computer. It’s very important to utilize the most efficient tools for collaboration on the go. Moxtra, for example, allows for great real-time collaboration on documents by organizing your work into handy binders. It’s a newcomer to the space and has a great app-interface that integrates between desktop, iPad and iPhone editions.
Top Tip: Not hands free whilst on-the-go? Leave a voice annotation with Moxtra on any document to give feedback to your team.
Whatsapp is another easy-to-use messaging app that is great for global collaboration. It allows you to message within the app and avoid pesky international charges. While it’s easy to use and reliable, it’s much more efficient for quick communication with your team.
Top Tip: Create individual chats for each project so you can manage the workflow in an organised fashion.
Making an Announcement
Imagine your announcement has shifted and you only have an hour before the embargo lifts to fully brief your target media! What do you do?
MailChimp has the answer. This easy to use platform tracks email newsletters and can even utilize your existing Google doc spreadsheets. By creating an email with Mail tags, you can make sure your approach is still personal without spending hours working on each individual email. Furthermore, your whole global team can login to double check and edit these newsletters, and we all know in PR its best to double-check and even triple check!
Top Tip: Make sure you sync up with your global team members ahead of an announcement going live to ensure the time of the news release works for all markets and media targets that have been pre-pitched.
Any PR professional knows that the media landscape is changing, but at the same time so is the technology available for our industry. These tools allow you to show potential employers and current teams that you know how to execute and manage on a global level.
Now, go forth and collaborate!
Joe Groves joined Spark as an intern in 2011 and has worked with a range of clients in consumer technology, ecommerce, B2B sectors as well as leading apps. Joe graduated from the University of Gloucestershire where he studied public relations and began his love affair with all things tech. You can find Joe tweeting at @joegroves.
Guest post by Troy Adams
A solid network of professional individuals can help you find jobs before they’re advertised to the general public. During your time at college, you can give yourself a head start on your job search if you learn how to network with the right people. From creating a pitch to seeking student jobs, you should begin your networking endeavors now.
1. Create Your Pitch
Before you can network successfully, you need to create a pitch that helps your contacts quickly learn more about you. Your pitch should include your educational background, accomplishments, skills and professional goals. Your speech should only last for about 20 to 30 seconds. Don’t let your pitch sound like a dry reading of your resume; put a little flavor into it to make it more memorable. You should practice giving this speech so that you’ll feel confident and ready to use it at any moment.
2. Attending College Networking Events
Your college doesn’t host networking events just to fill empty dates on the campus calendar. Use these opportunities wisely to get yourself known in your desired professional field. Before attending, prepare yourself by performing some research on each of the attendees. During your research, think of some questions that you can ask these representatives. Make sure your questions show that you know about the attendee’s industry and are genuinely interested in learning more.
Don’t forget to perfect your pitch before attending a networking event. You should also bring along business cards with your contact information. If you establish a good rapport with an attendee, consider sending them an email later to continue your conversation. You may end up forming a lasting professional relationship that helps you in your future career.
3. Work with Your Existing Network
You may think that you don’t have any useful contacts in your personal network. However, even friends, neighbors and family members can help you reach out to businesses. Let these individuals know more about the type of opportunities that you are seeking. These contacts will probably not be able to hire you right after college, but they may remember to pass your name around their own professional network.
4. Learn How to Network Online
Social media continues to expand its reach into daily life and can even help people find jobs. Learning how to use social media responsibly while attending school can greatly increase your networking opportunities. Keep your social media profiles updated with relevant information about your education and your career goals. Each time you attend a networking event on campus, look online for contact information for each attendee. If you choose to share your profiles, make sure to refrain from posting photos of your crazy weekend parties.
5. Look for Student Jobs
Getting more experience in your desired professional field will help you gain even more contacts in your growing network. Look for relevant student jobs that will also help you build your resume. Although these jobs won’t pay you very much, you’ll discover a learning experience that is impossible to replicate in the classroom. Volunteering is another way to gain relevant experience while juggling the demands of your education. Through volunteering, you can sample a number of different fields and jobs without devoting too much time to the endeavor. You’ll also accumulate more contacts for your future employment search and boost your resume.
Networking plays a critical role in securing a job, especially for students who enter the job market with little job experience. Through solid networking efforts during your time at college, you’ll have plenty of contacts to help you find the right job after you graduate.
Author Byline: Troy Adams is a recent University of Alberta graduate that owes his current success to social networking.
Guest post by Elizabeth Grace
As a 5th year communication and public relations major, I have learned a lot from PRSSA and PRSA mentors. I have also seen many friends go through the graduation process of finishing school and finding a job. Lately, I have been hearing college graduates blame the economy on why they’re not working yet and when asked about what they did in school and what they’re doing now, I was surprised by their answers. A majority of them had maybe one job in their field, if any, and have only applied to a couple of places in their current city. Today, my professor asked us if anyone planned what car they want to buy after graduation and only one student said yes. It shocked me realizing that a lot of students are not planning for after graduation. I know my fellow dedicated PRSSA members are all amazing about their careers but what about everyone else? Do they think college lasts forever? News flash: Your future is coming whether you want it to or not. Here are a few basic things that I think every college student should be doing before and after graduation to help them get started:
Gaining experience while in college is always stressed at PRSSA Conferences and meetings. It is VERY
important. Join various organizations and societies. Have a new internship every semester. Work on projects for teachers or do freelance work. Do anything you possibly can to learn outside of the classroom and the reward will pay off. Future employers want to know what you spent your time on while in college. If all you have to show for your college experience is your GPA, retail experience and a beer gut they may not be too thrilled.
Explore The World.
While you have the chance in school, take every opportunity to travel that comes your way. Whether it is an internship, working for your church or all the many conferences out there, take it! I have traveled to so many cities and it has taught me a lot. I know exactly where I can and cannot live after graduation. I’ve met wonderful people along the way and they are so inspirational and amazing teachers. I would not be the person I am today if I stayed cooped up in little ol’ Ohio.
Pay Bills and Save Money.
My first two years in college I splurged a little too much on credit cards and I am finally done paying them off. Before you graduate, paying off all your bills is a must. Most of us soon to be graduates will have loan money to pay off the second we get our diploma, no point in adding credit cards to our list of expenses. Once you’re all caught up, figure out your budget for what you’ll need after graduation and start saving! It’s a great idea to have 3-6 months’ worth of expenses in your savings account. It is always best to be prepared.
Research. Research. Research.
Since you’re an amazingly outgoing student and have traveled around your favorite cities, pick your top five employers and research everything you can about them. Know their type of environment, what they look for in interns and entry-level applicants and all about the business they conduct. If you live close, ask someone in the company if you can shadow them for a day. You’ll learn a ton about them and it’s your sneaky way of introducing yourself. When your email and resume come into their office they’ll remember you! Figure out what could make you stand apart from other students and go for it.
Getting involved is very important before and after graduation. Find an organization you love and stick with it. PRSSA has been extremely helpful in my career and I cannot wait until I join a PRSA Chapter. If you’re lucky, you may be able to find a couple different societies you love. Meeting new people before and after graduation can greatly enhance your career. They’ll help you find your first job and help you excel up that work ladder.
Yes, it can be depressing you’re done with college. At the same time, get excited for your future! The sky is the limit after graduation. Up until this point, the majority of our life has been decided for us. Now we can move anywhere we want. Start fresh. Learn new cultures. There are all these amazing experiences just waiting for us. As of right now, I can’t picture myself settling down because I just want to continue traveling the globe. There is so much out there that we haven’t seen yet. Now is a chance we get to decide where we go from here. So, what are you going to do with your one and only life?
Here are some other pieces of advice from a few of my favorite people:
Make sure you follow all of those wonderful people on Twitter: Kion- @KionSanders, Lauren- @LaurenKGray, Brian Price- @BrianDPrice, Rachel- @Rsprung and Ashley Funderburk- @amfunderburk1,
Please leave more advice for soon to be graduates in the comments section! Let’s help each other reach our dreams.
Elizabeth GraceCommunication & PR Student, University of Cincinnati
Guest Post by Ben Holbrook
1. You Can Be Picky
Working in a traditional job role, often means you work with the same people day-in day-out. This often makes people feel stagnant and bored. Working freelance allows you to pick and choose who you work with, meaning you can work with people that inspire you and help you develop. Freelancing allows you to work with a diverse set of people who will also appreciate working with a fresh face.
People working in steady jobs often get bored of doing the same things day in day out and often end up working on long, dull projects. Working as a freelancer means you get to be involved in lots of different projects in lots of different places. This keeps freelancers feeling fresh and excited about their work as they rarely work on something long enough to get sick of it.
3. Work More. Earn More.
Anybody with a regular job knows how it feels when, no matter how hard you work, you still earn the same amount of money. This often discourages people and they stop pushing themselves. Working freelance means that the more you work, the more you earn. Surely this makes more sense!
4. You Decide When You Need A Break
When you work for a company, they decide when you can and can’t take a holiday or a day off. It often means you end up paying more for travelling at “peak” travel times and staying in overcrowded locations. Working as a freelancer means you can decide when to take your holidays and days off. If you see a great deal, you can make the most of it. If your friend is getting married, you don’t have to worry about asking for time off.
It also means you can work at the times that suit you best. If you feel most creative at 2 o’clock in the morning why shouldn’t you be able to work then? Freelancing offers the greatest flexibility.
5. Freelancing Is Easier Than It’s Ever Been
Years ago, freelancing was considered difficult because it was so hard to build networks and find work. It often meant hitting the road and trying drum up business, which was incredibly time consuming. Nowadays things are very different. The internet allows you to connect and work with people all over the world. If you can’t find work in your city, try the next city. If you can’t find work in your country, try the next country – all from the comfort of your home office!
There are so many websites and contracting agencies out there, all you have to do is set up your account and let them do the searching. Not only has it become easier for freelancers to find work, but also for companies to find freelancers. Freelancing has never looked so attractive!
Ben Holbrook is a writer for Red Commerce, who specialise in contract and permanent SAP jobs.
Guest post by Andrej Hendelja
Social news sites are an excellent way for users to chime in and contribute on a particular story. Many social news sites feature rating and ranking system that allow items that interest the user base to filter up through the rankings. Digg was a forerunner of this model and helped pave the way for social news sites to bring the public information the mainstream media did not. In recent years, Digg has experienced a slow down and backslide in interest from the community. Reddit provides many of the same great benefits with a number of features. At present, Reddit averages approximately 35 million visitors per month.
A web user looking to build familiarity and their expertise should take a moment to start a thread in the Ask Me Anything (AMA) section of Reddit. Ask Me Anything provides a platform for a person to take their individual experience and expose it to a greater audience. It provides an excellent opportunity to help a person demonstrate their expertise and knowledge in a very meaningful way that could potentially build new business contacts.
Just how popular is the Ask Me Anything section of Reddit? Celebrity appearances from such people as Stephen Colbert, R.A. Salvatore, Bear Grylls, Louis C.K, Zach Braff, and many others have generated tens of thousands of replies in their respective discussions. A great opportunity exists for anyone with quality information to provide and a thick enough skin to deal with the Internet going public in that arena. The AMA section gives you the ability to reach out directly to build rapport and better relations with those people.
It is far too easy to incorrectly use a piece of technology if a person does not have a solid understanding of the impact. Woody Harrelson is one such example. A significant following of people posted an AMA request for Harrelson to chime in and interact on Reddit. He failed to show to answer any questions or interact at all. The result was a significant backlash against him for ignoring a vocal portion of his fan base that may have helped him reach different people. The mistake generated plenty of negative publicity around the incident due simply to Harrelson not responding to or understanding the ramifications thereof.
The community at Reddit is self-policed in general. Quality information can be up voted while bad information can be down voted. Several different types of people and users come together to exchange information on Reddit, thus it is easy to find those passionate about some very obscure celebrities or topics. Junk content filters to the bottom of the pile efficiently as Redditors explore what is being offered.
The AMA section and community offer an interesting pairing of public relation building tools. On one hand, there are the positive interactions. On the other, you have trolls. It is not uncommon for disruptive people, known as trolls, to ask pointless questions or attempt to pick fights for the sake of causing chaos. Interacting with the public on Reddit guarantees a person’s path will eventually cross with trolls. All online communities have them.
Learning to ignore the trolls or counter their behavior with humor of your own are the only effective ways to handle them. Responding in anger or posting threats will just have them coming back for more entertainment. Be prepared to contain these negative interactions to keep the experience positive and potential damage to a minimum. “Don’t feed the trolls!”
Andrej is a longtime Redditor and PR student doing marketing research for a Long Island elevator company.
Guest post by Paul Alfred
If you are looking into different companies and get fascinated by the public relations they have with investors, government, media parties, trade unions etc, you may look into making a career in the field of a PR consultancy. This field is a high paying job and area of expertise. It requires the capabilities of being creative, innovative and show skills in the field of new approach towards marketing tactics. These consultancies help define and maintain relationships with all the public related to an organization. Whether it is internal customers or external, the relationship building is quite important.
Working in the area of a PR consultancy is a good job, when you know you will get plenty of opportunities meeting people, celebrities; work with different companies, renowned and influential people. There is a huge personal satisfaction level when you know you have been able to satisfy your customers with the help of your PR services. So many steps have to be taken while bringing you with neck to neck of the competitor, quality providing PR consultancies.
Build your portfolio by trying to acquire worthy companies and fulfilling the requirement of building your reputation.
You have to acquire some experience so try to work with another PR consultancy to know what you can do.
The education matter a lot. It has to be related to the PR building and the skills required building PR through different strategies and skills.
Develop the skills required to do successful PR ship.
The most important thing to do while starting your career in the PR consultancy field is to know the job and the requirements of the field. This helps in identifying what to do and what to plan.
The clients you have are from the government, the trade sector, the investors and the media. One has to have the potential to acquire the cliental base with intriguing services.
Self-promotion is also one of the major aspects to consider. This can be done by banner ads on different websites, opening your own websites, word of mouth and attaching yourself with any good company you acquire as a client.
PR consultancy is a good field to work and to let the others know at what you are good. While the trend of acquiring consumers has changed from bulk audience to one on one relationship, PR consultancies are now blossoming and flourishing in this field.
Paul Alfred is a professional writer and has experience in writing articles on PR consultancy and online media domains.
Almost every day, the News is full of woeful stories of redundancies and long-term unemployment, especially amongst the young. Inevitably, those stories are typically sidelined with tales of hundreds of people applying for a small number of jobs. However, the statistics don’t stop young adults from striving to find a job in their dream career.
PR jobs are rapidly becoming one of the most popular career choices amongst University leavers, alongside Publishing, the Media and Marketing. As a result, PR recruitment is big business, as the industry moves to change with the times.
Back in the “good old days” as your Nan would probably call them, the words “Public Relations” and “PR” were synonymous with newspapers, magazines, television and radio, however, moving forward eleven/twelve years, and the world of PR is a completely different place.
What Has Changed?
The answer to this question is fairly simple, as it is of course all down to the Internet. Ten years ago, the Internet was sparkly and new for the majority of the population. Move forward to today, and interestingly, many Internet-based activities that were popular ten years ago, including perhaps even email, have been swiftly bashed into near obscurity by something called Social Media. Chances are that you’ve heard of it, and are probably a part of it, no matter whether you are a job seeker or a company looking to hire.
What Effect Has Social Media had on the PR industry?
Interestingly, the PR industry has probably experienced one of the biggest changes thanks to Social Media.
Firstly with the way PR works, because whilst in the past, companies could just advertise a product and completely control what information is given about a product to the audience, the rise of Social Media has pulled a lot of that control more in the direction of the consumer, with people sharing their real experiences and sometimes even grievances, regarding products.
As a result, PR has taken on a new genre of handling all feedback, in a very public forum.
In the sense of PR jobs, whether you are thinking of applying through PR Recruitment Agencies, or perhaps you are the PR Recruitment Agency yourself and you are looking to hire everyone from PR freelancers to the Project Managers, then Social Media has had huge ramifications for you too.
Barely a few years ago, before the Facebook and Twitter boom, PR Recruitment would have been managed solely from an office or the PR Agencies websites. However, today, many PR freelancers are looking for work in Social Media, meaning that this is where the PR Recruitment companies need to be, and they need to be highly visible and approachable.
Any company, not just PR-related, would lose a large amount of business if they are not happy to make the transition into the hands of the Internet.
Carlo Pandian works in London for a PR recruiter, drop him a tweet @Mediarecruit to talk about PR
Posted by PR Student Adm as #PRSTUDCHAT
A few of the questions that we’ll be asking our panel of professors and our community members will be:
Q1. What are the most effective learning tools used in the classroom today?
Q2. What are your favorite books and why?
Q3. How do you collaborate on group projects (social groups vs. physical setting)?
Q4. How do you integrate internships into the academic setting?
Q5. PRStudChat PSA – What hashtag or social media effort would you like to share with the community?
Q6. What are you learning inside of the classroom that you can’t learn anywhere else?
Q7. What’s your favorite assignment?
Q8. What professor(s) have influenced you the most and why?
Q9. What sort of technology would you like to see professors using in the classroom?
See you on twitter 8:30pm EST #PRSTUDCHAT.
Find details on Deirdre’s blog: PRSTUDCHAT Back to School Night
Its my 21st Birthday and the Fall semester is just about to start up for many members of our community! What better way to celebrate than by bringing back the #PRStudCast?
My special guests were PR Rockstar Shonali Burke and one of the top young PR professionals Rachael Seda. In this episode we discussed social good causes, the Blue Key Campaign, and the importance of getting involved for a young PR professional.
You can purchase your own Blue Key here!
Before you go; in the comments below, please let us know what social good means to you. We will select our favorite answer and purchase a USA for UNCHR Blue Key on your behalf!
Hope you enjoy the episode,
Also, if you want to check out the cool stuff I’m doing at my new gig, visit the MBA@UNC site for their Online MBA program!